Claim Detail

processor • Oct 14, 2025, 1:51 PM

PA 903784 has been submitted for approval.

processor • Oct 15, 2025, 5:33 PM

@Kaitlyn R @Matt F Job 1: denied falls under same labor code as Job 2. Job 2: approved for 26 hours (requested 33) Job 3: approved for 4 hours Replacement of solar plugs - approved for 0.6 hour Total requested: 38 hours Total approved: 30.6 hours Let me know if you accept this. I added the solar plug on a separate line to get more time, which 0.6 isn't a lot but I knew they would just leave it at the minimum if I kept it in Job 1 or 2.

processor • Oct 16, 2025, 9:07 AM

@Chris B Tagging you in this one as it's another roof repair that GD isn't willing to pay the requested amount. I can prepare and send a letter, just let me know.

dealer_or_external • Oct 16, 2025, 9:46 AM

@Alix M I WILL DISCUSS THIS ONE WITH MATT WHEN HE RETURNS ON FRIDAY. HOWEVER, I DO FOR SURE WANT THE LABOR FOR LINE 1. WE ULTIMATELY HAVE TO DO THAT REPAIR TWICE (ONCE SO THAT THE CUSTOMER CAN USE THEIR UNIT IN THE MEANTIME, AND THEN AGAIN WHEN WE REPLACE THE ROOF).

processor • Oct 16, 2025, 9:48 AM

Sounds good. I can go back and ask for that right now.

processor • Oct 16, 2025, 9:51 AM

Let me know on the rest. I will keep you posted on Job 1.

processor • Oct 22, 2025, 4:20 PM

@Kaitlyn R Job 1 was approved for 0.3 hour flat rate. Any update on the rest after talking with Matt?

processor • Oct 23, 2025, 12:49 PM

@Matt F This is one they have approved for 30.9 hours total for the whole WO. 0.3 hours for Job 1 (replacement of the vent) 26 hours to R&R membrane 4 hours to R&R 2 sheets of decking 0.6 hour to R&R solar plug.

dealer_or_external • Oct 23, 2025, 1:31 PM

I sent this to Dan @ GD referencing both claims... still waiting for a response. I wanted to follow up on claim 887109, as well as an additional claim for VIN 573TE2629P3435247, regarding reimbursement discrepancies. From what I can see, iClaims has been submitting both of these claims using our standard retail structure based on the RVDA flat rate guide and our 30% parts markup, but the approved amounts coming back from Grand Design are still falling short of those figures. iClaims has been advocating for full reimbursement and referencing Wisconsin’s statutory requirements, so this appears to be more of a disconnect between their submission process and how Grand Design’s system is interpreting those submissions than any intentional decision at your level. As you know, Wisconsin Act 164 (Assembly Bill 230) requires manufacturers to reimburse dealers for warranty labor at the same rates charged to retail customers and parts at a 30% markup. For labor, that means using the RVDA flat rate guide, which is what we base all retail repairs on. We fully understand that Grand Design’s internal flat-rate structure and parts pricing model may differ from the RVDA standard. However, in Wisconsin, those internal guidelines don’t supersede the retail-equivalency requirement under the law. Our goal here isn’t to make this adversarial—we truly appreciate Grand Design’s partnership and everything your team does to support dealers—but we do want to make sure claims are processed in full compliance with state standards. If it would help, I’m happy to jump on a quick call with you and/or iClaims to clarify exactly what’s needed from our side to keep these aligned going forward. Thank you as always for your time and support, Dan. I appreciate you looking into this and helping us maintain the fair and transparent partnership we’ve always valued with Grand Design.

dealer_or_external • Oct 24, 2025, 2:09 PM

@Alix M @Matt F @Chris B I JUST SPOKE TO THE CUSTOMER TO UPDATE THEM.. THE CUSTOMER HAS NOW REQUESTED THAT WE INQUIRE IF THEY ROOF CAN BE REPLACED AT GRAND DESIGNS FACILITY AS THEY LIVE IN IT AND SPEND TIME DOWN IN INDIANA WERE IT WOULD BENEFIT THEM BY HAVING IT DONE THERE.

processor • Oct 24, 2025, 2:53 PM

I have reached out to Grand Design.

processor • Oct 24, 2025, 4:23 PM

Kaitlyn Reinwand Matt Ferkey Chris Balderrama from GD: Alix, Our service center does not typically do roof replacements if the dealership can do the repairs. They focus mainly on frame, sidewall and body shop repairs. The customer can call in and speak to a retail service manager and see what they would do for the customer since they are full time in the unit. Thank you and have good weekend, Sonya Gallagher

dealer_or_external • Oct 24, 2025, 5:01 PM

@Alix M @Chris B @Kaitlyn R We are very capable of doing the roof repairs in a timely manner. The concern comes with the amount of time it takes to get an authorization for a reasonable amount of time. We would MUCH prefer to keep this work in house as we have more control over the customer experience.

processor • Oct 24, 2025, 10:20 PM

@Alix M - Send a demand letter. Copy all of us on it please. Thank you.

processor • Oct 27, 2025, 12:40 PM

Letter sent.

processor • Oct 27, 2025, 4:24 PM

Sounds good. Did you copy us? I don’t see it.

processor • Oct 27, 2025, 5:49 PM

Chris Balderrama yes, and Sonya just responded too. I will add her response in the morning but she said times will stand as they are Grand Designs flat rates.

processor • Oct 28, 2025, 9:04 AM

@Chris B yes, and Sonya just responded too. Adding her response now. "I sent to my manager, and we have approved per Grand Design Flat Rate, and the times will stand."

processor • Oct 29, 2025, 8:50 AM

@Matt F @Kaitlyn R @Chris B yes, and Sonya just responded too. Adding her response now. "I sent to my manager, and we have approved per Grand Design Flat Rate, and the times will stand."

processor • Nov 12, 2025, 1:10 PM

@Chris B @Matt F Just following up on this. Let me know if you need anything from me. I added the last response I got from Sonya above.

processor • Nov 19, 2025, 9:49 PM

Make sure this is also in the non compliance

processor • Dec 16, 2025, 8:44 AM

@Matt F @Chris B Am I good to move this to PA approved?

dealer_or_external • Dec 16, 2025, 10:24 AM

@Alix M @Kaitlyn R Kaitlyn was working with the customer on this one - If I recall there were some scheduling concerns. I would like kaitlyn to weigh in when she is able.

processor • Dec 16, 2025, 10:52 AM

Sounds good. Thank you! I will leave where this is until Kaitlyn is back in office.

dealer_or_external • Dec 18, 2025, 10:20 AM

@Alix M I am still working with the customer on bringing it in to us to have the roof replaced. It is currently looking like they will be in Wisconsin sometime in January. Trying to solidify with them.

processor • Jan 28, 2026, 8:55 AM

@Kaitlyn R Do you have any update on this one? Thank you!

dealer_or_external • Feb 5, 2026, 3:17 PM

@Alix M NOT AS OF YET. I HAVEN'T ORDERED ANY PARTS EITHER. AS OF RIGHT NOW, THIS CUSTOMER ISNT SURE HOW THEY ARE GOING TO PROCEED AS FAR AS IF WE ARE GOING TO DO THE REPAIR OR IF A DIFFERENT DEALERSHIP IS.

dealer_or_external • Apr 6, 2026, 3:44 PM

@Alix M wE ARE GOING TO CLOSE OUT THIS WORK ORDER. CMR WILL NOT GIVE US ANSWER ON HOW THEY WANT TO PROCEED. iT IS DOCUMENTED WITH THE MANUFACTURER NOW AND IF THEY WANT TO PROCEED WE WILL DO THE WORK, BUT IF THEY CHOSE A DIFFERENT COMPANY OR WHATEVER THEY CHOOSE, ITS NOTED ALREADY WITH MANU

processor • Apr 6, 2026, 5:48 PM

@Alix M This one :)

processor • Apr 7, 2026, 8:55 AM

@Michelle A @Chris B I will move this one to write off since the customer is not coming in for the repairs.

dealer_or_external • Apr 7, 2026, 9:31 AM

@Alix M THANK YOU!